宏来更新word文档中的所有字段 [英] Macro to update all fields in a word document

问题描述

多年来，我已经构建了一个 vba 宏，用于更新 Word 文档中的所有字段.

I have built - over the years - a vba macro that is supposed to update all fields in a word document.

我在发布文档以供审核之前调用此宏，以确保所有页眉和页脚等均正确无误.

I invoke this macro before releasing the document for review to ensure all headers and footers etc are correct.

目前 - 它看起来像这样:

Currently - it look like this:

Sub UpdateAllFields()
'
' UpdateAllFields Macro
'
'
    Dim doc As Document ' Pointer to Active Document
    Dim wnd As Window ' Pointer to Document's Window
    Dim lngMain As Long ' Main Pane Type Holder
    Dim lngSplit As Long ' Split Type Holder
    Dim lngActPane As Long ' ActivePane Number
    Dim rngStory As Range ' Range Objwct for Looping through Stories
    Dim TOC As TableOfContents ' Table of Contents Object
    Dim TOA As TableOfAuthorities 'Table of Authorities Object
    Dim TOF As TableOfFigures 'Table of Figures Object
    Dim shp As Shape

    ' Set Objects
    Set doc = ActiveDocument
    Set wnd = doc.ActiveWindow

    ' get Active Pane Number
    lngActPane = wnd.ActivePane.Index

    ' Hold View Type of Main pane
    lngMain = wnd.Panes(1).View.Type

    ' Hold SplitSpecial
    lngSplit = wnd.View.SplitSpecial

    ' Get Rid of any split
    wnd.View.SplitSpecial = wdPaneNone

    ' Set View to Normal
    wnd.View.Type = wdNormalView

    ' Loop through each story in doc to update
    For Each rngStory In doc.StoryRanges
        If rngStory.StoryType = wdCommentsStory Then
            Application.DisplayAlerts = wdAlertsNone
            ' Update fields
            rngStory.Fields.Update
            Application.DisplayAlerts = wdAlertsAll
        Else
           ' Update fields
           rngStory.Fields.Update
            If rngStory.StoryType <> wdMainTextStory Then
                While Not (rngStory.NextStoryRange Is Nothing)
                    Set rngStory = rngStory.NextStoryRange
                    rngStory.Fields.Update
                Wend
            End If
        End If
    Next

    For Each shp In doc.Shapes
      If shp.Type <> msoPicture Then
        With shp.TextFrame
            If .HasText Then
                shp.TextFrame.TextRange.Fields.Update
            End If
        End With
      End If
    Next

    ' Loop through TOC and update
    For Each TOC In doc.TablesOfContents
        TOC.Update
    Next

    ' Loop through TOA and update
    For Each TOA In doc.TablesOfAuthorities
        TOA.Update
    Next

    ' Loop through TOF and update
    For Each TOF In doc.TablesOfFigures
        TOF.Update
    Next

    ' Header and footer too.
    UpdateHeader
    UpdateFooter

    ' Return Split to original state
    wnd.View.SplitSpecial = lngSplit

    ' Return main pane to original state
    wnd.Panes(1).View.Type = lngMain

    ' Active proper pane
    wnd.Panes(lngActPane).Activate

    ' Close and release all pointers
    Set wnd = Nothing
    Set doc = Nothing

End Sub

Sub UpdateFooter()
    Dim i As Integer

     'exit if no document is open
    If Documents.Count = 0 Then Exit Sub
    Application.ScreenUpdating = False

     'Get page count
    i = ActiveDocument.BuiltInDocumentProperties(14)

    If i >= 1 Then 'Update fields in Footer
        For Each footer In ActiveDocument.Sections(ActiveDocument.Sections.Count).Footers()
         footer.Range.Fields.Update
        Next
    End If

    Application.ScreenUpdating = True
End Sub

 'Update only the fields in your footer like:
Sub UpdateHeader()
    Dim i As Integer

     'exit if no document is open
    If Documents.Count = 0 Then Exit Sub
    Application.ScreenUpdating = False

     'Get page count
    i = ActiveDocument.BuiltInDocumentProperties(14)

    If i >= 1 Then 'Update fields in Header
        For Each header In ActiveDocument.Sections(ActiveDocument.Sections.Count).Headers()
         header.Range.Fields.Update
        Next
    End If

    Application.ScreenUpdating = True
End Sub

我最近注意到它有时会遗漏文档的某些部分.今天错过了首页页脚-section 2-，因为文档版本没有更新.

I have noticed recently that it sometimes misses some secions of the document. Today it missed First page footer -section 2- because the document version was not updated.

我已经建立了这个宏多年并进行了几次研究，但我并不以此为荣，所以如果现在有一种干净的方法，请建议一个完整的替代品.我使用的是 Word 2007.

I have built this macro over a number of years and several bouts of research but I am not proud of it so please suggest a complete replacement if there is now a clean way of doing it. I am using Word 2007.

要进行测试，请创建一个 Word 文档并添加一个名为 Version 的自定义字段并为其赋值.然后在尽可能多的地方使用该字段 {DOCPROPERTY Version * MERGEFORMAT }.页眉、页脚、首页、后续页等.请记住使用不同的页眉/页脚制作多节文档.然后更改属性并调用宏.它目前做得很好，处理 TOC 和 TOA 和 TOF 等，例如，它似乎只是跳过多节文档中的页脚(有时).

To test, create a word document and add a custom field named Version and give it a value. Then use that field {DOCPROPERTY Version * MERGEFORMAT } in as many places as you can. Headers, Footers, first-page, subsequent page etc. etc. Remember to make a multi-section document with different header/footers. Then change the property and invoke the macro. It currently does quite a good job, handling TOCs and TOAs an TOFs etc, it just seems to skip footers (sometimes) in a multi-section document for example.

似乎引起最多问题的具有挑战性的文档结构如下:

The challenging document that seems to cause the most problems is structured like this:

它有 3 个部分.

第 1 部分用于标题页和目录，因此该部分的第一页没有页眉/页脚，但确实使用了 Version 属性.后续页面的页码以罗马数字表示，用于 TOC.

Section 1 is for the title page and TOC so the first page of that section has no header/footer but does use the Version property on it. Subsequent pages have page numbering in roman numerals for the TOC.

第 2 部分是文档正文，有页眉和页脚.

Section 2 is for the body of the document and has headers and footers.

第 3 部分是版权简介，它有一个非常奇怪的页眉和一个精简的页脚.

Section 3 is for the copyright blurb and this has a very strange header and a cut-down footer.

所有页脚都包含 Version 自定义文档属性.

All footers contain the Version custom document property.

我上面的代码似乎适用于所有情况，但有时会遗漏第 2 节和第 3 节的首页页脚.

My code above seems to work in all cases except sometimes it misses first page footer of sections 2 and 3.

推荐答案

多年来，我用来更新文档中所有字段(TOC 等除外，它们是单独处理的)的标准是Word MVP 使用和推荐的，我将复制到这里.它来自 Greg Maxey 的网站:http://gregmaxey.mvps.org/word_tip_pages/word_fields.html.我在您的版本中没有看到的一件事是更新页眉/页脚中形状(文本框)中的任何字段.

For years, the standard I've used for updating all fields (with the exception of TOC, etc. which are handled separately) in a document is the one the Word MVPs use and recommend, which I'll copy here. It comes from Greg Maxey's site: http://gregmaxey.mvps.org/word_tip_pages/word_fields.html. One thing it does that I don't see in your version is update any fields in Shapes (text boxes) in the header/footer.

Public Sub UpdateAllFields()
  Dim rngStory As Word.Range
  Dim lngJunk As Long
  Dim oShp As Shape
  lngJunk = ActiveDocument.Sections(1).Headers(1).Range.StoryType
  For Each rngStory In ActiveDocument.StoryRanges
    'Iterate through all linked stories
    Do
      On Error Resume Next
      rngStory.Fields.Update
      Select Case rngStory.StoryType
        Case 6, 7, 8, 9, 10, 11
          If rngStory.ShapeRange.Count > 0 Then
            For Each oShp In rngStory.ShapeRange
              If oShp.TextFrame.HasText Then
                oShp.TextFrame.TextRange.Fields.Update
              End If
            Next
          End If
        Case Else
          'Do Nothing
        End Select
        On Error GoTo 0
        'Get next linked story (if any)
        Set rngStory = rngStory.NextStoryRange
      Loop Until rngStory Is Nothing
    Next
End Sub

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